Description
The Paint Creek Trailways Commission established a part-time administrative position in the fall of 1991 in response to the increased activity, demand and duties of the Trail that came with increased use. Currently, the Trail Manager works 24 hours per week. Work is assigned to the Trail Manager by the Commission at monthly meetings or under the direction of the Chairperson. The Trail Manager reports to the Trailways Commission Chairperson.
The Trail Manager shall be conversant with modern office technology, with knowledge of MS Office. The Manager will maintain necessary confidentiality, exercise judgment, and perform a variety of duties requiring knowledge of the Trailways Commission’s practices, policies and procedures. The Manager will work both in the Trail office in Oakland Twp., MI and on the trail.
Management Responsibilities
1. Prepare notices and packets, and review Minutes for monthly Commission meetings.
2. Attend Commission meetings and lead agenda items. Meetings are held at 7pm on the third Tuesday of each month. Special meetings are held weekday evenings, periodically.
3. Inspect Trail for needed maintenance by Member Communities.
4. Administer licenses and use permits.
5. Prepare and submit Grant applications and administer awarded grants.
6. Lead Recreation Master Plan updates and revisions in a timely fashion.
7. Supervise Trailways Bike Patrol and Administrative Assistant.
8. Manage Trail development projects (includes communicating with project managers, engineers, etc.).
9. Manage, oversee, and coordinate events, including volunteers, promotions, and sponsorships.
10. Assist with events and volunteer coordination as needed.
11. Communicate with any contracted staff as directed by the Commission.
Financial
1. Create and maintain an operations budget. Prepare any required budget amendments. The budget includes commission operations, wages, office supplies and equipment to operate the Trail Manager and Administrative Assistant positions, as well as the Patrol Program.
2. Supervise maintenance of or maintain financial accounts and prepare monthly reports of Commission finances using QuickBooks or other suitable software.
3. Ensure compliance with auditing requirements.
4. Oversee the PCTC account with the Community Fund of Greater Rochester.
External Relations
1. Work with Community Park & Recreation and Department of Public Works Directors regarding maintenance of the Trail, including trail surface, amenities, restroom cleanliness, garbage disposal, etc.
2. Work with local law enforcement regarding safety of the trail and trail users.
3. Enforce focus on keeping the trail a “Natural Beauty Trail”
4. Cooperate and work with community planners on projects that affect the Trail. Community planners include the Southeast Michigan Council of Governments (SEMCOG), Oakland County, and the Trail’s Member Communities.
5. Attend Trail, Water, and Land Alliance meetings as the Trailways Commission representative.
6. Assist other trails and trail groups when needed.
7. Organize and supervise volunteer coordination.
8. Act as liaison and provide basic administrative and correspondence assistance to The Friends of the Paint Creek Trail, and attend Friends of the Paint Creek Trail meetings as the PCTC representative.
9. Coordinate with local municipalities to ensure restrooms are maintained properly.
10. Respond to complaints, feedback, and inquiries from residents and the general public.
Public Relations/Publicity
1. Complete and transmit all required public communications such as phone calls, mail, email, brochures, and media contacts.
2. Make public presentations regarding the Trail.
3. Raise awareness of the Trail in the community through presentations, print and digital media and social media.
4. Communicate with trail users and neighbors about ongoing trail improvements, construction, and encroachment policy.
5. Supervise, develop, and maintain the Commission website, using WordPress or other suitable software or programs.
6. Maintain a social media presence on behalf of the trail.
7. Maintain the Adopt-A-Trail volunteer program.
8. Plan and execute trail events, including National Trails Day in June and the annual Labor Day Bridge Walk fundraiser
9. Educate trail users about proper trail etiquette.
Clerical
1. Assure that Commission files (hard copy and electronic) are properly maintained.
2. Supervise Administrative Assistant in all the assistant’s clerical responsibilities.
Requirements
Required Qualifications and Desired Skills
° Must be able to work one or more evening per month and some weekends.
° Must be able to work with public;
° Must be able to work both independently and cooperatively;
° Must have good organizational skills;
° Must have excellent communication skills – oral and written;
° Must be physically able to work outdoors and on the trail;
° Must be First Aid/CPR certified, or be willing and able to obtain certificates.
° Must own cell phone;
° Must have reliable transportation.
° Experience with Michigan Natural Resources Trust Fund grants or other State grant programs desirable.
° Experience with Transportation Alternative Program (TAP) grants or other Federal grant programs desirable.
° Experience with private grant and other funding sources desirable.
° Experience with WordPress, MailChimp, and Canva desirable
° Knowledge of native plants and/or natural landscaping desirable.
